5 Steps to Create Technical Documentation That’s (Actually) Helpful
If you’re like most business owners, you don’t have time to waste writing useless documentation. You need to document your processes so that your business can run smoothly, but you don’t want to spend hours writing text that no one will ever read. In this blog post, we will discuss 5 steps you can combine with the use of Arvo to create technical documentation that is actually helpful in no time!
Step 1: Understand your audience
Who will be reading your documentation? What do they need to know? Be sure to tailor your language and examples accordingly. You can easily state who the SOP (standard operating procedure) is for using the title and subtitle component in Arvo!
Step 2: Decide what content to include
Once you know what you’d like to include in your documentation, you can start creating the content. Arvo makes documentation easy by using a combination of smart components that consist of beautifully formatted text, links, embeds, photos, and videos!
Step 3: Document the most important procedures first
Now it’s time to get down to business! Start by documenting the most important procedures first because it helps you build the flow around your documentation. Then, move on to less critical processes. As you write each process, include clear instructions and any relevant visuals. For ideas on top tools to use for visuals see our blog: Best Tools for Creating Documentation!
Step 4: Make your documentation easy to follow
Make sure your documentation is easy enough to follow for someone that’s never completed the process before. Be sure to proofread your work and make any necessary revisions. The great thing about Arvo is that you only have to document your processes once! Every time a question or situation is brought up that requires an answer that only you know, it’s time to put it all together in a playbook that is easy to read and understand.
Step 5: Update your documentation regularly
As your business changes and grows, so too will your documentation. With Arvo, you can easily keep track of when your playbooks were last updated by using the Last Modified Date component! As each day passes, the component will automatically show how many days have passed since the playbook was last updated (and by who).
By following these simple steps in combination with Arvo, you can create technical documentation that is actually helpful in no time! This is what your documentation could look like: